In the last blog posts, we discussed what a system of care is. In this blog post, we will discuss how to share data across a systems of care for joint care planning.
What is a system of care for foster care?
A system of care is a comprehensive, coordinated approach to the services and supports needed by children, youth, and families. It includes set of services and supports across several agencies and providers that address the needs and strengths of children, youth, and/or family. Services are accessible to all youth and families who need them. Services and supports cover all the needs of a child and family in emergency and non-emergency situations. This includes food, clothing, shelter and any other necessities.
The foster care is a team that meets with the child, their parents or guardians, and others who provide services on behalf of the child to determine the child’s needs, develop a plan of care for meeting those needs, and coordinate services to assure that they are delivered. A system of care for foster care allows providers to work together to provide appropriate care, services and supports. It provides a cohesive approach to providing services and supports needed by children, youth and families, but it requires sharing information and data to be effective.
How Can We Use Technology to Support Our Information and Data Sharing Agreements?
P-CIS supports information and data sharing agreements. In California, a few counties have established their MOUs. For counties with MOUs, P-CIS can be used to establish Care Circles, which bring together agencies to legally share information. In P-CIS sharing is managed by each agency’s Organization Administrator using the following steps.
1. A Principal Agency establishes a Care Circle and adds partner agencies to the Care Circle.
In this example, ABC Education is the Principal Agency. ABC Education has added Mental Health Provider and Juvenile Justice to the Care Circle.
2. Next, ABC Education adds its School-based Wraparound program as a Collaboration.
Now, sharing is on. Any screens or assessments assigned to this program will be shared for people enrolled in the program during the time of enrollment. No questions marked as confidential will be shared.
3. Next, when the partner agencies log in and see the new Care Circle, they can choose to share back any of their programs to the Care Circle.
4. Assigned staff will see their own records and the shared records of the same people from other agencies, identified by a sharing symbol.
5. Once sharing is stopped, the shared records disappear from shared partners’ view. No information is retained.